What To Write in an Email When Sending a Resume? | a Detailed Guide

Resumes are one of the most important documents in the hiring process. With the widespread use of the internet and the online mode of the application process, the importance of emails cannot be ignored in a professional environment. The traditional mode of hardcopies has been replaced with softcopies and digitalization (the use of digital technologies).

Asking candidates for resumes by email is a relevant and professional option that many recruiters use. Thus, the content of your email and resume is particularly crucial because it will be the first thing that recruiters will see. This article discusses how to write a compelling and eye-catching email to send a resume for a job application.

What To Write in an Email When Sending a Resume?

The words chosen should be simple. Resume emails should be formal and give a little insight into your personality. Simple, straightforward, and easy to understand are all traits of great resume emails.

Sometimes applicants send their cover letters as well as their resumes through email. Keep in mind that cover letters are not a substitute for an email. Sometimes the emails are submitted as an application or sent to a higher authority after printing and are treated as a job application. So, it is not wrong to assume that every component of an email has a purpose and is of great importance. 

Below are the 7 essential components of a resume email to help you properly style your email when sending your resume:

1. A Brief Subject Line

The subject line should be short and effective. You should mention your name, work title, and why you are sending the email in the subject line. E.g., Job Application for the Post-Technical Writer or Maths Teacher Position � Priyanka Sarkar. Sometimes the job postings ask applicants to follow certain instructions when sending their resumes through email, so be sure to do so.

2. Greeting

Address the person in charge of hiring, your recruiter, or the person to whom you should be reporting, by name, eg., “Hi Gautam,” or “Dear Prerna”. Or, you can just write “Dear Hiring Manager” or “Dear Recruitment Department at XYZ company” if you don’t know the recipient’s name.

3. Body of the Email

In the opening paragraph, introduce yourself, explain why you’re writing the email, and indicate that you’re applying for the position you recently came across.

For Example:

“My name is Priyanka Sarkar, and I’m sending this email to let you know that I’m interested in the position at Microsoft.”  “My name is Priyanka Sarkar, and I’m submitting my application for the position of Financial Analyst at Microsoft.” “My name is Priyanka Sarkar, I came across Microsoft�s job ads on LinkedIn, and I’m eager to apply for the Technical Writer position.”

4. Your Accomplishments and Reason for Applying 

This section should be written in the second paragraph of the email. Highlight your qualifications for the job and the kind of value you would add to the organisation or firm. In brief, you can mention the following:

• Accomplishments
• Relevant work history
• Qualifications that are relevant to the requirements of the job description

Don�t forget to mention that your resume is attached to this email.

5. Show Interest to Meet in Person

This is the final section before you sign your name and close the email. You can end the email by saying how eager you are to speak with them in person and continue the conversation. Additionally, you might say that you are open to answering any inquiries they may have about your background or experience.

6. Attach Resume

Attach a copy of your resume. Rename or label the resume with your name instead of computer-generated names like “newdoc”, “download,” and similar terms. Make sure to attach your resume in a PDF version to avoid technicalities.

7. Sign Off by Putting Your Signature and Contact Details

Finish by adding your full name and a formal signature. Also, add your contact details, like a phone number or email address. This gives your email, which has your resume attached, a professional and approachable touch.

What Are the Sample Emails To Send Resumes?

Following our discussion of the crucial components to include in a job application email, let’s have a look at 3 sample resume emails as an example.

Sample Email 1 

Given below is a sample email for sending a resume:

Subject: [APPLICATION] Application for a Design Internship at Microsoft by Priyanka Sarkar Hello Mr. Das, My name is Priyanka Sarkar. I received my bachelor’s in Computer Science from XYZ University. I found your job posting on LinkedIn and am very interested in working for your company. I just finished an internship at Oracle, and I can’t wait to use the skills and information I learned there to be more creative. I’ve included my portfolio and resume for your review and consideration. I appreciate you for looking over my application. I’m interested in learning about any actions or processes. Sincerely, Priyanka Sarkar Phone no. (+91) XYZ priyanka_sarkar@gmail.com Linkedin profile link: https://www.linkedin.com/in/priyankasarkar Attachment: priyankasarkar.pdf

 Sample Email 2

Given below is a sample email for sending a resume:

Subject: Application for a Marketing Assistant – Priyanka Sarkar Dear Hiring Manager, My name is Priyanka Sarkar. I would like to apply for the role of Marketing Assistant at Judco, Inc. My resume and cover letter are attached to this email for your consideration. I have worked for the last eight years developing marketing strategies for various businesses. Additionally, I have carried out marketing strategies independently and given customers marketing guidance. These credentials, in my opinion, will aid Judoco’s short- and long-term objectives. Thank you for taking the time to read over my resume and cover letter. I am awaiting your response with interest. Sincerely, Priyanka Sarkar Phone no. (+91) XYZ priyanka_sarkar@gmail.com Linkedin profile link: https://www.linkedin.com/in/priyankasarkar Attachment: PriyankaSarkar.pdf

Sample Email 3

Given below is a sample email for sending a resume:

Subject: [Job Application] – Operations Manager, Job ID #223 – Priyanka Sarkar Dear Mr. Das, My name is Priyanka Sarkar. I am an operation manager with three years of experience. I came across IBM’s job posting on LinkedIn, and I am interested in applying for the vacancy. I have attached my resume and cover letter to this email for your consideration. For the past 10 years, I have handled many capital projects, operations management, and process improvement. I want to be part of a team that will encourage my creativity and talent. Moreover, I believe IBM has the financial strength and stability to allow me to gain more expertise. I look forward to a one-on-one meeting with you to learn more about the job position. My email is priyanka12@yahoo.com. Thank you for your time and consideration. Sincerely, [Signature] Priyanka Sarkar priyanka12@yahoo.com Attachment: priyankasarkarresume.pdf

Things to Keep In Mind Before Sending the Resume Email

Here are a few tips to keep in mind before sending your email:

1. Send yourself a test email. Check it for typos and spelling problems while proofreading.
2. Make sure that the recipient�s name is correctly spelt.
3. Avoid making it overly lengthy.
4. Make sure that the attachments are correct. 

FAQs on Sending a Resume Email

Here are a few frequently asked questions about sending a resume email:

What to Write In an Email When Sending a Resume?

Resume emails should be short and to the point. Avoid using flattering words. The key points to include in your email are as follows:

1. Personally address the hiring manager when emailing your resume.
2. Use a compelling subject line to make it clear to the company what the email is going to contain. 
3. Include a thoughtful explanation of why you believe you would be a good fit for the role in the email’s body as well. 
4. Finish by stating that you would like to continue the conversation with the recruiting staff in person. 
5. Don’t forget to include your contact information and resume or CV.

How to make a resume in Google Docs?

Given below are the steps to make a resume in Google Docs:

1. Sign in to your current Google account or create a new one.
2. Proceed to the template gallery on Google Docs.
3. Select the best template for you.
4. Fill in the template with your experience.
5. Your resume can be duplicated on Google Drive.

How Do I Write a Professional Email Address for My Resume Email?

Your first and last names, in full or in part, should appear in your professional email address. Avoid using nicknames or informal language. For example, use an email address like “priyanka.sarkar@gmail.com” instead of “BatMan_BTS@gmail.com”.

What Should I Name My Resume?

Because companies typically receive a large number of resumes and application emails, it is best to label your resume with your name. This will make it easier for the employer or hiring manager to find your resume.

How to Write �Subject� While Writing an Email to Send Your Resume?

The subject line should be short and effective. You should mention your name, work title, and why you are sending the email in the subject line. E.g., Job Application for the Post Technical Writer or Maths Teacher Position � Priyanka Sarkar. Be aware that some job postings ask applicants to follow certain rules when sending their resumes through email, so be sure to do so.

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