Transitioning from physical office space to a remote team structure can be at first, a little overwhelming. It may feel like everything you’ve built in your processes, communication flow, etc. will need to be reconsidered & remodeled. Therefore, the best way to make this shift happen in a positive mind frame is by acknowledging the umpteen benefits remote work brings along with it. The first very advantage it brings to you & your team is the sense of freedom & comfort such as showing up to the office every day, office distractions, travel time & tiredness. And if you’re a great manager you would know how much the lack of such inconveniences enhances someone’s mood & productivity.
Managing remote teams is all about recognizing the areas that normally keep your team motivated to perform & finding virtual methods to do that.
First & foremost, introduce or filter newer communication channels
With your entire team available virtually, your aim is to figure out selective communication channels that are compatible with your workflow. Finding a group of channels that respectively satisfy various communication needs such as one-to-one conversations, instant chat pings, project collaboration, task-flow, a pre-covid office environment people were physically available at your disposal. The presence & people are available at your discourse gone entirely virtual the first thing you should gather is With all your communication shifting to a virtual platform; it is suggested that the channels are not spread across 2-3 channels. Presentations are great for remote team collaborations. They allow for an effective exchange of ideas and information. Using tools like visually engaging PowerPoint templates can help you design highly impactful remote presentations and improve overall team collaboration and communication. Select a range of channels that encompass instant communication, broader communication (such as email) & tool for task management & collaboration. Streamlining communication traffic is key.
Re-look & refresh your pre-covid processes
In the pre-covid days, your team would be available at your disposal, sitting right around your office corner; making a few of your work-flow processes unneeded. Recognizing the missing processes by relooking at your current ones; will give way to building those processes. Introducing newer processes will ensure your team enjoys the real flexibility remote work brings to the table & make them access material at their own comfort, without the need of coordinating or stalling too much.
Introduce a compatible task-management tool
While you may have been using a task-management tool previously; with the newer task flows & processes included for your team’s remote structure, you may also want to look at department-specific task-management tools that allow more flexibility & has upgraded features that fit the bill. An efficient task-management tool lets you communicate, collaborate & is compatible with multiple third-party extensions you work with.
Update or create newer task systems
Although we’ve covered introducing newer processes & a task-management tool; it is equally important to give a micro view to all kinds of tasks & projects your team undertakes. A thorough breakdown of your tasks makes workflow easier & faster. Pre-defining most of your continuous tasks & projects will give rhythm to your projects & create a feel-good mechanism among your team. It will further help in making more time for other free-flowing projects & increase the creative space for your team.
It’s easy to feel absent especially if you’re working remotely, & lose the sense of belongingness at your workplace. Overcommunicating gives your team a sense of constant activity in the team & keeps the energy high among your team members. But even more importantly, over-communicating helps in reiterating multiple expectation settings & keeps people on the same page continuously. Another reason to over-communicate is to make your transition to remote working feel familiar & lesser overwhelming.
Increase & organize catch-ups
A lot of team bonding & team connectivity naturally took place without effort when working from an office space. With the entire team gone virtual; it is important to break down all kinds of catch-ups & make space for them in your schedule. From one-to-one catch up to team catch-ups, organizing & scheduling both kinds for work & bonding purposes is one of the key needs to manage remote teams.
Recognize them timely
Never skip recognizing your team members, every now & then on your respective team’s or company’s channel. It’s easy to feel gone missing & undervalued when you’re working remotely without the presence of your team members around you.
Don’t forget work-life balance
That’s right. Despite working remotely, it’s easy for team members to fall under the trap of working sporadically & end up feeling exhausted. While everyone should be allowed the flexibility of hours spent at work; it is equally important for you and your team to have fixed slots to keep your respective lives more organized.
Remote working, in general, is a testament to how organized you and your team can get. At first, it may feel a little cluttered & absent; but as long as you’re willing to automate a few things, organize the rest & drive everyone’s presence by being responsive – it comes with a lot of benefits.